7 – Appendix 2: Useful Phrases

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1. Introducing the presentation

Greeting the audience

Hello you all/ Good day/ afternoon/ evening (My name’s… I’m the …)

Ladies and Gentlemen (formal)

Fellow team members/ colleagues/ partners/ friends (informal)

It’s a pleasure to talk to you today.

I appreciate talking to you today.

Welcome to our facility Thank your for inviting me to this event
venue conference
company occasion

Giving a personal introduction (if required)

Let me start by saying a few words about my own background.

I know I’ve met some of you, but just for the benefit of those I haven’t, my name’s …

I started out in … Recently … Right now … At present …

I am responsible for … The focus of my current effort is…

in charge of … At present we are working on …

Title and Subject

The subject of my presentation is

topic speech (to public audience)

talk (formal) paper (academic)

Today, I’m going to analyze the present situation …
outline various alternatives …
explain our position on …
compare the different …
present the recent …
inform you about …
talk to you about
show you the …
brief you on …
describe …

Stating the purpose and objective

We are here today to learn about …
consider …
decide …
agree …

This presentation is designed to act as a springboard for discussion.

get the discussion moving.

start the ball rolling.

By the end of the presentation, you will be more familiar with …
know more about …
know enough …
see that …
see why …

The purpose of this presentation is to give you the background to …
update you on …
fill you in on …
inform you …

Outlining the presentation

I’ve divided my presentation into four parts/ sections. They are:

Firstly / first of all …
Secondly / then / next …
Thirdly / and then we come to …
Finally / lastly / last of all / last but not least …

 

Sequencing

firstly … secondly … thirdly …
then … next … finally/ lastly …
let’s start/ begin with …
let’s move/ go on to …
now we come to …
that brings us to …
let’s leave that …
that covers …

Having covered Let’s move right along to …
analyzed… now come to…
considered… continue with …
evaluated… look at …

 

2. The “Rules”

I have prepared some slides.

You will get a handout.

I will show you …

I will give you …

Questions

I’d be glad to answer any questions at the end of my presentation.

If you have any questions, please feel free to interrupt.

Please feel free to interrupt me if there’s something which needs clarifying. Otherwise, there will be time for discussion at the end.

Time

This will only take … minutes of your time.

I will be done in … minutes.

 

3. Describing your materials

Introducing your materials

We will look at some charts

graphs

flow charts

line graphs

pie charts/ graphs

bar charts/ graphs

Describing increases

Output increased dramatically There was a dramatic improvement

went up steadily steady increase

rose slightly slight rise

Volume soared / surged / peaked / boomed / sky (rocketed) / went through the roof …

Describing decreases

Incidents went down dramaticallyThere was a dramatic decrease

decreased marginally steady fall

dropped steadily slight drop

Productivity stagnated / contracted / dipped / slumped / plummeted / collapsed …

Describing continuity

Incidents remain(ed) at the same level …

constant …

stable …

 

4. Linking Ideas

Ordering your ideas

Giving Reasons / Causes

that’s why
as a result
Because
Therefore
So

Contrasting

even though
however
but

Summarizing

to sum up
in short
in brief

Highlighting

of special significance
of importance
in particular
paramount
Especially

Generalizing

Generally
as a rule
usually

Skipping

Let’s move right on to …
leave out …
ignore …
skip …

Comparing

at the same time
in the same way
as … as
Similarly


Contradicting

in reality
Actually
in fact

Concluding

In conclusion
To conclude


Giving examples

For example
for instance
such as

 

Digressing

let me digress
by the way
as a rule

Returning

Let’s again consider …
again look at …
go back to …
return to …

 

5. Emphasizing and Softening

Emphasizing

Strong adverbs can intensify adjectives:
We’ve had an extremely good year.

Adverbs can be moderate, strong or total.

Moderate Strong Total

reasonably (good) very (good) absolutely (fantastic)

fairly (successful) extremely (bad) completely (awful)

quite (cheap) thoroughly (disappointed) entirely (useless)

Focusing

“What … is …”

Softening

There are certain expressions for degrees of uncertainty that modify, or soften, the message:

I tend to think that we failed to reach our potential.

To some extent

It appears that

It seems that

It looks like

Perhaps

Maybe

We did fine but failed to reach our full potential in some, less significant areas.

 

6. Endings

Signaling the end and summarizing

That covers all I wanted to say in my presentation.
brings me to the end of
completes

Before I finish, let me summarize…

To sum up briefly…

Concluding and recommending further action

I’d like to leave you with the following thought/ notion/ idea/ proposal: …

As you can see, there are some very good reasons why …

In conclusion: …

I’d like to propose …

I (really) think we should …

So, I would suggest that we …

The most sensible way forward (in my opinion) is …
only
best

Closing and inviting questions

Thank you for your (interesting) feedback/ input/ attention!

It was a pleasure to talk to you today.

I hope you will have gained insight into …
better understanding about …

I’d be glad to answer any questions (to the best of my knowledge).

I look forward to answering any questions you might have.

What questions do you have for me?

Any questions?

 

7. Asking and Answering Questions

Asking direct questions

Can you confirm that further investments will be made this year?

Are there going to be further investments this year?

When exactly will the investments be made?

Asking polite questions and formulating answers

Could/ Can you tell me … Please go ahead/ finish your question …

I’m interested to know … That is an interesting/ a good question …

I’d like to know … I have asked myself the same question …

Formulating a very polite question

Would you object telling me about/ what/ where/ etc …

Do you mind if I ask you if/ whether …

Clarifying a question

I’m not sure what you’re getting/ driving at. Please explain!
that I understand you.

I didn’t (quite)catch that. Please repeat!
hear

Let me make sure that I understood you You are saying/ asking …
If I understand you correctly:

Could we go over that again… Did you say …

Avoiding giving an answer

I think we should talk about this on another occasion…
Shouldn’t we
We should

That is highly detailed. For the time being let us just concentrate on…
quite complex. today focus on…
very extensive. Now deal with…

I’m afraid, I’m not specialized in … Nonetheless, I will get this information for you …
However, I could clarify this for you with …

(Perhaps) we could deal with that in the near future …
down the line …
later …

That is a very good question that we have also thought about …
considered …
looked at …

Unfortunately, it is not possible for me to explain this in a short period of time
the available time
the time left today

I don’t have all the data with me right now…
Let us talk about this on another occasion
at a later stage
down the line
in the future
later

Checking if the questioner is satisfied

Does that answer your question?

Are you satisfied with the answer?

May we go on?

Is that clear?

 

< Back to Appendix 1
Organizer – Road Plan
        Next to Appendix 3 >
Feedback on Presentations